Blog
March 23, 2017

Acquiring and managing the printers, copiers, and other equipment your office needs can be a huge hassle. There are so many frustrating problems you can run into: not getting the right amount or type of equipment, having to deal with broken equipment, and spending extra time managing equipment. Managed print services (MPS) solves all of these problems with personalized, expert service. If you’re still on the fence about investing in managed print services, then here are 4 reasons that might change your mind.

Cost Management
Do you keep track of the cost of printing and copying? Ink, paper, acquiring copiers and printers, and maintenance all add up. In fact, the cost of printing is generally around 1-3% of annual revenue for most businesses. That’s the third highest expense, right after payroll and rent!
There are so many ways that managed print services can keep your costs under control. First, an MPS contract will give you a standard monthly bill that you can budget for, rather than have to scramble when there’s an unexpected, expensive repair. Second, a MPS will be able to evaluate your needs and provide you with the exact supplies you need for your printers so that you don’t end up with a surplus of unneeded supplies. We can also provide you with a future plan, which accounts for the life expectancy of your equipment and helps you to plan for replacements.

Less IT Pressure
Who fixes problems when your printers aren’t connecting to the network or something breaks? Your in-house IT team. This takes them away from more important work that they could be doing. With managed print services, we come to you to fix any problems you’re having with your fleet, leaving your IT team to focus on what they do best.

Security
Hackers are a constant threat, so your security must be constantly maintained. In fact, small businesses can be targeted because they often don’t have the same resources to protect themselves that large companies do. Printers and copiers can be a point of access to your network that, when unguarded, can pose a danger to sensitive information. Managed print services use encryption, hard drive wiping, pull print, security protocols, and more to keep your data safe.

Workflows
Managed printing means more efficient workflows. A MPS can help you to configure workflows to streamline daily workplace routines. For example, a program can be installed that reads a scanned page and automatically sends it to the right department or triggers a chain of actions that would otherwise have to be done manually. This saves a lot of time, which in turn saves money!

Call Centric Business Systems for All Your Office Management Needs
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes, so that your team can solve problems together. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!

March 16, 2017

If you’re in the market for a good document management system, then there are a few things you should know before you begin your search. We’ve outlined some basic information that you should know about document management systems to help you choose the best one for your business.

What is a Document Management System?
You can think of a document management system as an electronic filing cabinet. It stores all of  your files digitally, while also offering a few functions that a regular filing cabinet doesn’t. You’ll be able to:

  • Store a wide range of documents types, including word-processing files, PDFs, spreadsheets, and more.
  • Easily search all your files by keyword.
  • Put access restrictions on certain documents.
  • Track edits that are made to documents.
  • Retrieve older versions of documents.
  • Access documents from a computer, laptop, tablet, or smartphone.
  • Improve your workflows and increase productivity.

Self-Hosted vs. Cloud-Hosted
There are two main types of document management systems: self-hosted and cloud-hosted. Both have their own benefits as well as drawbacks.
A self-hosted system is hosted on your company’s servers. This is a great option for smaller businesses, because you will have more control over your system and won’t have to rely on the Internet to keep the system working. However, you have to make sure that you can afford the installation costs for the system as well as make sure that you implement a backup system.
A cloud-hosted system is hosted remotely by a provider and accessed online. You won’t need an IT team to install and manage a cloud-hosted system, and you’ll be able to access your system wherever you have a network connection. However, if the Internet goes down, you won’t have access to your system. You’ll need to put effort into choosing a reliable provider who you can trust to have minimal and scheduled downtimes.

What to Look for in Your Document Management System
Every business has unique needs. How do you choose the best document management system for your business? Here are a few things to look for:

  • File structure: Choose a system that offers an easy-to-use file structure that your employees will understand.
  • Searching: Make sure that the document management system you choose offers various ways to search for files; you want to be able to search for files based on the titles as well as the content of the files.
  • Integration: The right system will easily integrate with the programs you’re already using, such as your email application and your customer management software.

Still not sure which system to choose? Call Centric Business Systems! We can work with you to choose and install a document management system that is the perfect fit for your office.

Call Centric Business Systems for All Your Office Management Needs
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes, so that your team can solve problems together. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!

March 09, 2017

High-speed production printing has come a long way in the past decade. From humble beginnings as transactional printers used primarily for black-and-white applications, high-speed production printing has now entered the realm of full digital color printing. In fact, many offices utilize in-house digital color printing on a daily basis. Let’s take a look at how digital color printing became such an essential part of office workflows and explore how it will improve in the future.

Paper
Did you know that paper can be optimized for high-volume printing? After installing a high-quality printer from Centric Business Systems, you’ll be able to use many different varieties of paper for different effects. As the demand for a larger variety of paper options has increased, so the technology of paper production has improved. New paper types have even been developed for specific types of inks. Innovations in paper technology have allowed for faster, better printing and a wide range of options that you can easily provide to your customers or use yourself. No matter what type of paper you choose to use, a printer from Centric Business Systems will be able to handle it for stunning results!

Ink
Just as paper has evolved, so has ink. Options for dyes, pigments, MICRs, and other inks have exploded over the past decade. Progress in ink production and a wider variety of inks available means that digital color printing has become increasingly vibrant and detailed. Color prints can now incorporate more subtle tones and shades than they have before. The diversity of available inks means a growing number of applications that are available for consumers.

Color and Ink Management Tools
When you need accurate color and consistent production for a print job that is repeated on a regular basis, then you can benefit from color and ink management tools. New controllers and workflows make color management easier than ever. Not only can you rely on consistent quality with established workflows, you can also estimate how much ink a job will take and plan ahead. Some ink management tools even allow for ink to be tracked as a job is printing!
New papers and inks mean that color limitations are a thing of the past. Not only is it easier than ever to have high-quality color printing in-house, you can also improve office efficiency with print management tools. The future of digital color printing will see in-house color printing and print management tools as an essential facet of every office.

Call Centric Business Systems for All Your Office Management Needs
Today’s business environment is fast-paced, time is limited, and attention spans are short. Keep your people motivated and your co-collaborators engaged. Centric Business Systems has answers to all of your questions about this neat collaborative tool and various others, and we can make it so that you have them at your fingertips. Give us a call at 877-902-3301, send us an email at info@centricbiz.com, or fill out our contact form to learn about how we can help you improve your processes, so that your team can solve problems together. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!