Printing envelopes is often a difficult and frustrating task. However, as printer technology advances, it becomes easier and easier to do complicated tasks. We’ve outlined the step-by-step process for printing envelopes using your Ricoh printer, so you can quickly and easily create professional-looking printed envelopes without the frustration of a paper jam.
Step One: File Setup
The first step to successfully printing envelopes is to format the file correctly. To do this, open a new document in Microsoft Word, click the “File” tab, then select “Print”. From there, select “Printer Properties” and select the “Paper” tab.
Now you can set the appropriate properties for your paper envelopes. Set “Document Size” to reflect the size of your envelopes. For “Input Tray”, decide whether you’d like your envelopes printed from Tray 2 or the Bypass Tray. Finally, be sure that you set the Paper Type to “Envelope”. Click “OK” to save these changes.
Step Two: Envelopes and Labels Wizard
If you are running Microsoft 2013 or 2016, you can now activate the Envelopes and Labels Wizard. Select the “Envelopes” option under the “Mailings” menu tab. From there, you can fill in your mailing and return addresses. Click into the “Options” menu to adjust the Envelope size and the print position. Under the “Printing Options” tab, you can choose the way that the envelopes will be fed into your Ricoh printer.
While in the “Options” menu, you can customize the style and look of your printed envelopes. From here, you can also designate the envelope size as well as redirect the envelopes to be printed from a different tray than the one that has been selected by default.
Step Three: Print Your Envelopes
Finally, everything is configured correctly to print your envelopes! Make sure that your envelopes are loaded into the correct tray and that they are facing in the correct position. Go to your Microsoft Word document and print from there. As long as you’ve configured all your settings correctly by following the instructions above, your envelopes should print flawlessly!
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