April 07, 2017

Administrative paperwork can slow down office productivity and frustrate staff. Today’s technology allows organizations to improve document workflows and their associated processes, while lowering costs and optimizing efficiency. Digital workflows are processes that speed up and organize your regular work routines. Instead of searching through paper files for a specific document, an optimized document management system can retrieve that document instantaneously. Read on for the five key ways that implementing a digital workflow helps to improve efficiency.

Insight into Business Processes
Workflow software allows users to check on the status of an authorized process. You can see if your vacation request was approved or submit an expense report to your manager and obtain real-time updates. In addition to optimizing their processes, managers are able to obtain valuable insight into the workflows of their organization to identify opportunities to streamline operations.

Document Routes
No more losing paper documents! Digital workflow software prevents lost documents and ensures that the right people receive the right information, at the right time. It allows you to retrieve, review, revise and send documents with just a couple of clicks. You can even track the document through each stage of the process, receive updates when a task is complete and send notifications when too much time has lapsed.

Approvals
Do you have documents that require review? Make sure that the right person receives your document and get real-time approval. In a pinch? You can also attach an urgency level so that action is taken immediately.

Audit Power
Documents stored in a workflow management system track and maintain every interaction at a user level. You can improve your quality management system, ensure compliance and fly through audits with document and process management capabilities. Process automation will convert your data into actionable information. It allow users to easily and effortlessly extract, process and organize information. By defining the workflow of a document, automation can improve the availability of your business information and drive efficiency.

Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at info@centricbiz.com to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!

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