One of the most important decisions you can make for your business is how to outfit your equipment fleet. When it comes to the copier, do you need color? Many business owners choose not to invest in a color copier when they already have a color printer. However, you may find that having a color copier is a smart decision in the long run. Let’s take a look at your options and how color copies vs. black and white copies will affect your office workflow.
Printers vs. Copiers
Many businesses that choose to have black and white copiers do so because it seems like the most financially feasible option. After all, if you already have a color printer, why would you need a color copier?
The truth is, printers and copiers, while they have a lot in common, cannot replace each other. Making multiple copies with your color printer could get expensive in the long run. If you decide to rely on your black and white copier, you may find that the lackluster results don’t convey your message in the way you desire. Having a color copier can actually shrink your need for a large printer fleet along with the expensive costs associated with maintaining toner cartridges.
Cut out the Middle Man
Black and white copiers can be a good choice for some businesses. In order to assess whether you should add a black and white copier to your fleet instead of a color copier, take a moment to gauge how many time you need to have color copies. Do you often find yourself running to the copy center?
Having a color copier means that you will no longer have to spend the time and money making trips to a copy center. Outsourcing copies means that you’re losing money to the middle man, who upcharges for their services. Having your own color copier means that you’ll be able to reliably make copies whenever you need to, without having to make an extra trip and pay an extra expense.
Be in Control
Not only does having an in-house color copier save you money and time, it also gives you more control over your copies. You can use your copier’s settings to keep an eye on ink and paper usage as well as set authorization controls. This means that you’ll be able to monitor the use of your copier so that you can maximize efficiency, productivity, and workflow.
Call Centric Business Systems for All Your Office Management Needs
At Centric Business Systems, we have the experience to optimize your document workflow and office technology environments. We provide the latest products and solutions available in our industry to fit your organization’s needs. Give us a call at 877-902-3301 or send us an email at firstname.lastname@example.org to learn more about how we can help optimize your organization. Be sure to also follow us on Facebook, Linkedin, and Google+ for more updates!