If you’re a small business owner, you’re likely running on slim margins. For small companies, every penny counts and productivity is key to ensuring that you can make ends meet every month. Although large businesses are increasingly moving toward cloud-computing and digitized workflows, many small businesses remain trapped under an avalanche of paperwork. Read More
Between client records, confidentiality agreements, discovery notes, and business documents, your law firm is likely awash in paperwork. If you’ve been looking for ways to make your office more streamlined, organized, and cost-effective, moving to a paperless environment will provide many benefits. While many organizations are hesitant to implement a... Read More
Every piece of equipment will require repairs and maintenance at one point or another. No matter what brand or type of device you purchase, eventually you’ll experience downtime while your equipment is fixed. While downtime is a given in any office environment, there are steps that you can take to maximize your uptime and ensure that your equipment functions effectively as often as possible. Here are three steps that your organization can take in order to maximize your office equipment uptime. Read More
Over the past 2 weeks, we’ve been discussing the features that you should look for when choosing a document management system that will help your healthcare facility stay in compliance with HIPAA regulations. We talked about the required physical safeguards your system must have in place as well as the access control measures that must be included. In today’s blog, learn more about the third and final component in HIPAA-compliant document management systems: administrative safeguards. Read More
If you manage a healthcare facility then you know how important it is to be in compliance with the Health Insurance Portability and Accountability Act of 1996, more commonly known as “HIPAA.” The act was created to protect the privacy of patients in healthcare settings and it governs the ways in which patient information must be handled. Implementing a Document Management System can help your healthcare facility stay in compliance, but not all DMS software is necessarily HIPAA-compliant. If you are considering investing in a DMS, there are a number of factors that you should consider before choosing a vendor. Read More
While invoicing is a crucial aspect of any business’s operations, the accounts payable process can eat up a surprising amount of your employees’ time. A traditional accounts payable process involves capturing the invoice (which may be electronic, but in most cases is paper-based), manually keying in the data, coding the invoice against POs or general ledger accounts, sending for approval, and finally issuing payment. In addition to the amount of time that’s spent on manual invoices, they are prone to human error which can slow down the process even further. Read More
Cloud-hosted document management systems provide many benefits. From allowing your employees to access their work from anywhere to allowing real-time document collaboration, businesses can increase productivity while minimizing expenses by investing in the right DMS. Unfortunately, many businesses are so concerned about the possibility of a data breach that they are wary of cloud-hosted technologies. While cybersecurity is an important concern, document management systems are actually far more secure than paper-based documents, but only if you ensure that the system’s security settings are able to meet your needs. Learn how to choose the right DMS for your security needs in today’s blog, below. Read More