Document Management Defined

A printer is a printer, right?  The word “printer” is commonly used to describe every type of printing machine from small desktop inkjets to large print shop machines, when in reality, they might be copiers or multifunctional devices (MFDs).  Many printers and MFDs also have advanced features that are either included or that can be configured to best fit your company’s needs.  Here are some key definitions and industry lingo that will come in handy when deciding on document management solutions.

MFD – MFD is an abbreviation for multifunctional device, a machine that scans, prints, copies and faxes.

MFP – MFP is an abbreviation for a multifunctional product, a different way for saying an MFD.

Finisher – A finisher might refer to any or multiple post-printing functions, including stapling, binding, collating, folding, hole-punching, etc.

Binder – A binder is an attachment to a printer or MFD that binds print jobs, booklets, books or magazines.

Stapler – A stapler is an attachment to a printer or MFD that staples print jobs.

Folder – A folder is an attachment to a printer or MFD that folds print jobs.

Cutter – A cutter is a machine that cuts large quantities of papers to precise measurements, usually when trying to achieve a specific size or a bleed.

MPS – MPS is an abbreviation for managed print services, which is a service that oversees the entire print environment of an office in order to increase efficiency and be more cost effective.

Document management – Document management software captures, stores and controls business documents to streamline and automate paper-based processes for improved productivity and reduced costs.

Facilities management – Facility management services take care of the entire print facility, from the team members, to the hardware, software, integration, upgrades, tracking and reporting.

Inkjet Printers – Inkjet printers spray liquid ink through microscopic nozzles onto paper.  They can print on many different types of papers, including photo paper and some fabrics.

Laser Printers – These printers use toner cartridges that are filled with fine powder and a heated fuser to imprint on paper.

Toner cartridge – A toner cartridge contains toner powder, which is a fine, dry mixture of plastic particles, carbon and black or other colored agents that are used to make the image on paper.

Meter reading – A meter reading is how a customer reports how many pages have been printed to its copier service provider so that it can provide accurate billing and service.

Centric Business Systems knows the office equipment industry well.  We are here to help you navigate the best solutions for your office; training is an integral part of our mission in providing you the most effective document environment.