Posted on November 1, 2017

National Stress Awareness Day, observed Nov. 1, calls to mind the many ways we can be stressed in our office environments. One of those ways is documented handling and organization. No one wants to waste valuable time sifting through files hidden within piles of documents, or trying to figure out who made changes and when.

Document management system can add order and organization to your company’s documents. Read on to discover the ways that a document management system can reduce stress levels for employees.

Organization

Are you tired of files being disorganized? The use of a document management system can eliminate the paper messes that waste everyone’s time. A document management system stores your files in an organized, safe and easy-to-access electronic format. Search for files using keywords, restrict access by user, send a file electronically to a co-worker and access your files even when not at the office.

No more lost, damaged or delayed files.

Accountability

Using a document management system creates an audit trail that will remain with the document for its entire lifecycle. Changes made to the document will be recorded, and users listed.

Saved time

You are busy enough at work as it is. Wasting time dealing with document flow issues only serves as an additional frustration. Document management systems can streamline the document flow process by sending items directly to the next needed person. You’ll no longer have to worry about a physical document getting lost in a pile on your desk, or on someone else’s desk. By utilizing the time saved by adding a document management system to your company, you will have more time to accomplish tasks on your to-do list.

Security

Access to documents can be restricted by user or by group. Your files will be more secure than if they were sitting in a file cabinet, and there is less risk of losing documents when they are backed up to an online cloud.

If a document management system could help reduce your stress levels around the office, you owe it to yourself (and your co-workers) to talk to Centric Business Systems. Give us a call at (877) 902-3301 today!