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Ricoh Quick Guide: Managing the Address Book

Register, edit and delete users from the address book of your Ricoh device.

MANAGING THE ADDRESS BOOK

From the MFP

To Add Contact:

  • Select {Settings}
  • Select {Address Book}
  • Select {Register}
  • Enter {Name}
  • If necessary Select corresponding initial in Title 1
  • **Display Name is the title that will be shown in the address book. If no display name is entered the name will automatically populate as the Display Name**
  • Select {Destinations}
  • Select the destination you wish to save {Fax, Email or Folder}
  • Select {Change} next to Fax Destination to edit the fax number.
  • Enter Destination Email Address (If you chose Fax you would enter the Fax Number, If you chose folder you would enter the folder pathway)
  • Select {OK}
  • Select {OK}
  • You will see your saved contact in the next screen
  • Select {Exit}
  • Select {Home Button}

To edit an existing contact:

  • Select {Settings}
  • Select {Address Book}
  • Select the name of the contact you wish to change
  • Select {Edit}
  • Make any name or destination changes
  • Select {OK}
  • Select {Exit}
  • Select {Home Button}

To delete a contact:

  • Select {Settings}
  • Select {Address Book}
  • Select the name of the contact you wish to delete
  • Select {Delete}
  • Select {OK}
  • Select {Exit}
  • Select {Home Button}
  • **If you get a pop up stating you do not have privileges you will need to sign in as admin.
    • Go to upper right hand of the screen to login. Username is admin. Password is either admin or 95973.

From the Web Image Monitor To program a new contact:

  • • Enter the IP address into the URL.
    • To Obtain IP Address:
    • At the MFP Select {Settings}
      • Select {Machine Features Settings}
      • Select {System Settings}
      • Select (Interface Settings Tab}
      • Make note of the Machine IPV4 Address (This is your IP Address)
  • Select {Device Management}
  • Select {Address Book}
  • Select {Add User}
  • Select {Basic Information} and each box of information you wish to enter {Fax Destination, Email Destination, Folder Destination}
  • Select {Go to Next}
  • Enter the desired information
  • The name entered in [Key Display] will be displayed on the destination key on the control panel.
  • Review the information and select {Go to Next}
  • Enter Desired Information {Email Address, Fax Number or Folder Destination}
  • Select {Go to Next}
  • Select {OK}

To edit an existing contact:

  • Enter the IP address into the URL.
  • Select {Login} in the top right corner.
  • Username: admin; password is either admin or 95973.
  • Select {Device Management}
  • Select {Address Book}
  • Select the check box next to the contact you wish to edit.
  • Select {Change}
  • Select each box of information you wish to edit.
  • Select {Go to Next}
  • Enter or edit the information
  • The name entered in [Key Display] will be displayed on the destination key on the control panel.
  • Review the information and select {OK}

To delete a contact:

  • Enter the IP address into the URL.
  • Select {Login} in the top right corner.
  • Username: admin; password is either admin or 95973.
  • Select {Device Management}
  • Select {Address Book}
  • Select the contact you wish to delete.
  • Select {Delete}
  • Select {OK}
  • Select {OK}
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